Anti-Fraud / Anti-Corruption Policy

Pasha Welfare Foundation

At Pasha Welfare Foundation, integrity, transparency, and accountability form the bedrock of our mission. We recognize that fraud, corruption, and unethical practices not only undermine the credibility of charitable organizations but also erode the trust of our donors, beneficiaries, and stakeholders. Therefore, this Anti-Fraud and Anti-Corruption Policy serves as a comprehensive guide to ensure that our activities remain free from misuse, mismanagement, or exploitation of any kind.

Purpose of the Policy

The primary purpose of this policy is to:

  • Safeguard the financial resources, assets, and reputation of Pasha Welfare Foundation.

  • Provide clear guidance to staff, volunteers, donors, and beneficiaries on what constitutes fraud and corruption.

  • Reinforce our zero-tolerance approach towards any fraudulent or corrupt practices.

This document works in tandem with our Privacy Policy and Donation Policy, ensuring that all operations comply with both internal governance rules and external legal frameworks.

Scope of the Policy

This policy applies to:

  • All employees, volunteers, consultants, contractors, and board members of Pasha Welfare Foundation.

  • Third-party vendors, service providers, and partners working with the foundation.

  • Donors, supporters, and beneficiaries who engage with our programs or services.

No individual or entity is exempt from compliance, regardless of their seniority, relationship, or contribution to the organization.

Definition of Fraud and Corruption

Fraud refers to any intentional act of deception made for personal or financial gain. This includes misrepresentation, forgery, embezzlement, and misuse of funds.

Corruption refers to the abuse of entrusted power for private advantage. This may include bribery, kickbacks, favoritism in procurement, or misuse of authority.

Examples include but are not limited to:

  • Manipulating financial records to conceal improper activities.

  • Diverting donations intended for welfare projects into personal accounts.

  • Offering or accepting bribes for program approvals, contracts, or employment.

  • Collusion with third parties to inflate costs or misappropriate resources.

Zero-Tolerance Commitment

We uphold a strict zero-tolerance policy towards fraud and corruption. Any individual found engaging in such activities will face disciplinary action, which may include termination of employment, removal from volunteer programs, cancellation of vendor contracts, and legal proceedings under applicable national and international laws.

Preventive Measures and Internal Controls

To prevent fraud and corruption, Pasha Welfare Foundation implements robust systems of checks and balances:

  • All financial transactions are subject to dual authorization and audit trails.

  • Independent audits are conducted regularly to ensure compliance.

  • Donations are managed transparently, with proper receipts, donor reports, and acknowledgment letters.

  • Procurement processes are open, competitive, and aligned with international standards of fairness.

For further details, donors can review our Refund & Cancellation Policy and Disclaimer.

Reporting Mechanisms

We encourage all stakeholders to report suspected cases of fraud or corruption immediately. Reports can be made anonymously through:

  • Official email channels provided on our Contact Page.

  • Confidential complaint forms available at our offices.

  • Direct communication with board members or independent auditors.

No whistleblower will face retaliation, discrimination, or unfair treatment for reporting in good faith.

Investigation Procedures

Once a report is received:

  1. An independent committee will conduct a thorough review of the complaint.

  2. Evidence will be collected confidentially, respecting the rights of all parties involved.

  3. Disciplinary and legal actions will be pursued against guilty individuals or entities.

  4. Findings may be published in our annual report to ensure accountability.

Roles and Responsibilities

  • Board of Directors: Provide oversight and approve corrective actions.

  • Management Team: Implement preventive systems and ensure staff compliance.

  • Employees & Volunteers: Adhere to ethical conduct and immediately report suspicious activities.

  • Donors & Partners: Cooperate in maintaining transparency in transactions and reporting.

Training and Awareness

All staff, volunteers, and stakeholders are provided with regular training on fraud awareness, ethical behavior, and reporting mechanisms. This ensures that everyone associated with Pasha Welfare Foundation understands their duty to uphold integrity.

Compliance with Laws and Standards

This policy aligns with:

  • National Anti-Corruption Laws of Pakistan.

  • International Charitable Organization Guidelines.

  • Recommendations from bodies such as Transparency International and United Nations Global Compact.

By adhering to these standards, Pasha Welfare Foundation commits to being a role model of ethical governance in the welfare sector.

Conclusion

Fraud and corruption directly contradict the values of compassion, service, and honesty on which Pasha Welfare Foundation is built. Through this Anti-Fraud and Anti-Corruption Policy, we affirm our unwavering commitment to integrity, accountability, and the responsible use of resources entrusted to us by donors and supporters worldwide.

Together, with the cooperation of our staff, volunteers, and well-wishers, we will ensure that every rupee donated serves its intended purpose: uplifting communities and improving lives.